Executive Assistant helps provide support on secretarial, sales admin and operational assistance.   We are looking for a candidate  who is sharp, responsive, and thinks on their feet to solve rising challenges the tasks or team require. Candidates with background in Operations/Office Management, Human Resources, Training, Sales admin are suitable for the role. A big plus for those who are familiar with digital collaboration tools, Design Thinking, Human Centered Design.  

Why should you apply?

A chance to grow and make an impact with a fast-growing, dynamic company that specializes in solving problems strategically and creatively using Design Thinking.

Become a partner-in-crime with some of the most creative, strategic and experienced minds in the industry, working on solving a broad range of client category challenges.

Competitive salary and benefits.

Key areas of responsibilities . 

Office and admin management 

• Manage daily operational tasks as leadership & team require.
• Be in charge to work with clients to provide sales admin support for contracts, invoices, and any client-related paperwork 
• Maintain & control office and workshopping supplies and other equipment as required.
• Provide admin assistance such as organizing meetings and events, travel arrangements.
• Work with external suppliers in relation to paper work, quotation, contracts, and coordinate with accountant to proceed with payment process

Human Resources Management 

• In charge of recruitment, hiring and onboarding arrangements.
• Maintain an active record including people’s master file, data change, leave balance.
• Inform and update team on people change, movement,  monthly payslip, changes in payroll policy and company policy
• Arrange healthcare Insurance, health check when required.
• Work with the agency for Visa/Work Permit/Employment PassApplication.

Executive Assistance

• Provide day to day assistance to the management team on scheduling and ad hoc task requests.
• Assist in business license, work permit, temporary residence card and other legal documents required
• Support workshopping/training logistics & execution

What are we looking for?

Mindset:

• Critical thinking, open-minded & collaborative team member .
• Adapt to changes, agile mindset 
• People person.   Willing to travel. 

Skillset:

• 1-3 years working experience.
• Organized & great with problem solving
• Excellent written and spoken communication skills in English.

Vietnamese only. Please feel free to share your CV at hello@doodledesign.co. We look forward to meeting and doodling with you!